Don’t Meet Meetings

Two persons meet, greet each other, and have slowest sips of tea or coffees, discussing the things which were never planned and after long boring hours greeting with the next date to meet is the real description of a time pass, called the Meeting.

An activity which eats time of us and the places of the restaurant are called meeting. You can have hundreds of boring definitions of meetings from everyone as no one prefers meetings. When I am saying no one I mean absolutely no one, not even the old man who is totally retired and waiting something to happen in the life. Not even he want to make the one as the whole life, the meetings would be the only thing which even he must have hated.

There are so many reasons to define the meeting a waste of time. Of course, meetings can be ill-planned, without an agenda and no real goal in mind. The most commonly seen scene of all the major meetings is that they are always half planed.

Sometimes meetings never seem like meeting, there are always the irrelevant topics and also irrelevant talks in the meetings. Some times the meeting place becomes a war place for the two colleagues of the office. You can get confused weather they are fighting for the agenda or “fighting” is their agenda!!!

It’s not only the planning but also there are other reasons which can damage the whole funda of the meeting. There are numerous reasons which are revealing the facts of meeting failures. Some members are interrupting the topics, there are some who do not come on time, and also there are some members who are not aware of the agenda and they just start talking off line and out of topic. Theses are quite harmful elements for the meeting and they ruin the whole criteria of the meeting. These forces the people to meet back and again some of the factors work in same direction and people start believing that actually the meeting funda has some problem. The fact is that there is nothing wrong in meeting, but everything wrong with some meeting attendees.

Ideally, the meetings should be announced after a good homework as some times even in the informative meetings, there are people on the head of the meetings, who never takes the meeting seriously and they even sometimes lacks the subject of the meeting and waste everyone’s time by speaking everything rubbish and out of topic.

Such meetings are literally brainstorming and also they manage to make the inner avoidance of the meeting absolutely. It’s not only the attendee the problem, but also sometimes the agenda itself has nothing to talk about. There are also some problems with the responses and feedbacks of the people which make the meeting boring and fruitless. Ideally, the root problem is that no one is planned. The planned meetings are nice to attend, because everything goes in time. Everyone talks according to topic and also they take full interest and awareness in all the minutes and topics of the meetings. It really sounds better to have the meeting like these. But no one cares to take everything seriously and the trend of such boring meetings goes on and on.

These kinds of meetings are becoming a headache and people are starting to check other options as well.

Other alternatives of meeting

I personally feel the meetings which are going on as just a time pass of the people who really have some other precious jobs waiting on the desks. But still they do meeting frequently. There are some types of alternatives like face to face meetings in which the job can be too much time saving compare to the regular meetings. Even beside that we are having some genuine alternatives which are useful and effective as well.

Instant Messaging

Instant Messaging is the type of meeting in which the meeting attendees are kept in touch via messages. In such meetings, all the work, questions, updates, ideas and also the creative steps are shared between the partners and also they are decided while massaging. Instant Messages keeps the whole record of the chatting session and it is considered carefully that the data should not miss anywhere.

Three basic rules of the Instant Messaging systems are to be followed, which are as below.

1 Only to talk in between when there is something important to add
At the time when other is chatting.

2 To speak up when the person has left the message and you need to carry on the response.

3 The Instant Messaging software comes with the audio and visual capabilities. There are options like avatars, face-morphing and multi-colored fonts. There are also options of IM like the Campfire and also the twitter these days.

Teleconferencing

This is one of the most technically developed and also an advanced type of communicating. In the teleconferencing type, there are two persons communicating with each other with the help of the software and teleconferencing system. This facility should be used in various reasons and intentions like screen sharing, substitutes for same-room presence, face-to-face socializing and also while you are waiting for some emergency calls or e-mails.

This system is good but it actually is required for some of the very important and crucial jobs. Teleconferencing is the system which is highly used in the most sophisticated and social programs.

Sending E-mails/ live chat

This is the most traditional and stipulated style of the meetings. In this kind of system, everyone is sent an e-mail. This is a group activity and is really worth if the whole group is to get focused.
E-mails can make everyone attending the meeting at comfort and leisure, seating anywhere and still attending the meeting and expressing and sharing various views and thoughts about the decided agenda.

There is another type as the option and that is the type of live chatting. In this kind also everyone is attached and linked with everyone and whatever they want to share, they can share and also the group sharing is a possibility. It’s very similar to the e mail system.

So, if the agenda is not to spoil the time and presence of everyone, the email system is a real worth.

All the options we checked are internet and computer based. So, to have a personnel computer is must for any of the option to serve instead of meetings. But, still it is not a wrong idea to make the meeting at every few months with proper and systematic planning to meet everyone personally. So, Don’t meet meetings regularly.